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Documentation

  • Introduction

  • What is NeuroVecta?

  • Getting Started

  • Logging In

  • Quick Create UI

  • Sidebar Menu

  • Working with Files

  • Vector Databases

  • Uploading Files

  • Indexing Files

  • Querying Documents

  • Citation Rationales

  • FAQs

  • Contact

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Indexing Files

Understanding how NeuroVecta processes your documents

When you upload files to NeuroVecta, they must be indexed before they can be queried by the AI. Indexing converts your documents into vector embeddings that enable semantic search and accurate information retrieval.

How Indexing Works

  • Automatic Queue

    Uploaded files are automatically queued for indexing. You don't need to take any action - the process begins automatically after upload completes.

  • Status Indicator
    The indexing status is displayed via an icon on the sidebar:
    ⚪ White/Gray = Ready to query
    🟠 Orange (pulsing) = Processing files
    🔴 Red = Error
    Wait for the indicator to stop pulsing before querying new uploads! Hover over the icon for detailed status information.
  • Completion

    Files are not included in AI responses until indexing is complete. Once indexed, the content becomes immediately available for querying.

What Happens During Indexing

1. Document Parsing

Your document is parsed to extract text content while preserving structure and formatting where possible.

2. Text Chunking

The content is divided into smaller chunks that can be processed individually. This allows for more precise retrieval of relevant information.

3. Vector Embedding

Each chunk is converted into a vector embedding - a numerical representation that captures the semantic meaning of the text.

4. Database Storage

The embeddings are stored in your vector database, making them searchable and ready for AI queries.

Indexing Time

Indexing time varies depending on:

• Document size and length
• Number of files in the queue
• Current system load

Most documents are indexed within a few seconds, but larger documents may take longer.

Troubleshooting

Indexing Takes Too Long

If indexing appears to be taking an unusually long time, check the sidebar tooltip for status updates. If the issue persists, try refreshing your browser or contact support@neurovecta.com.

File Not Appearing in Results

Make sure indexing is complete before expecting the file to appear in AI responses. Check the sidebar for the pulsing icon indicator and ensure indexing is complete.

Ready to Query?

Once your files are indexed, you're ready to start querying your documents. Learn best practices for getting the most accurate responses.